Policies & Procedures
GENERAL WEDDING AND FUNCTION INFORMATION
Please read through all policies and refer back to them often throughout the planning of your event. Most of your general questions about Plantation House wedding and reception planning will be answered in this section.
Food and Beverage Rights
The Plantation House Restaurant has exclusive food and beverage rights on the Plantation Golf Course and all related restaurant sites.
The Plantation House Restaurant is located on a hill above the Pacific Ocean. If you wish to take beach photos, the beach is a short 5-minute drive from the restaurant.
Wedding Site Inspections
Wedding site inspections are available by appointment only.
Please call 808-669-6299 ext. 102, or e-mail Elaine Kerr, Director of Sales and Special Events at firstname.lastname@example.org to schedule an appointment.
A "Bridal Room” is available for an additional fee.
Set menus are required for all parties of 15 or more. For parties fewer than 15, guests may select à la carte menus or set menus. Vegetarian and children's menus are available. You are not required to pre-select vegetarian or children's meals prior to your event. Please inquire about vegetarian selections.
* We reserve the right to change menus as needed due to availability of products. We will try to simulate any changes necessary.
All wedding cakes are to be ordered through our vendor partner Maui Wedding Cakes (www.mauiweddingcakes.com). You or your wedding coordinator pay The Plantation House directly for your cake. There is no cake service fee when your cake is ordered directly with our vendor partner. The cost of the Wedding Cake will be added to your final bill, and is subject to tax and service charge.
We offer an extensive wine list which is reviewed regularly and changes are made on a monthly basis. Pre-selection of wines needs to be placed two weeks in advance to ensure availability. Wine selections are subject to availability.
Service Charge and Tax
All food, beverage, set-up fees and incidentals are subject to our 22% service charge (this includes decor, entertainment, incidentals, dance floors, wedding cakes, etc.) and local tax rate of 4.166%.
The Plantation House Restaurant offers full wedding coordination and "day of event" services. You are permitted to hire your own wedding coordinator to be on-site for your ceremony. All wedding coordinators must be approved by The Plantation House Director of Sales and Special Events.
All outside vendors (florists, wedding planners, equipment/decor rental companies, etc.) must be approved by The Plantation House Director of Sales and Special Events a minimum of 30 days prior to your event. All outside vendors must have a minimum of $1 million in liability insurance on file at The Plantation House Restaurant in order to be a working vendor for any event. Any vendors you book directly are responsible for 100% of the set-up, storage, service and breakdown of their products or equipment. The Plantation House Restaurant is not responsible for setting up any rentals or decor that is dropped off by your vendors. You will be charged a set-up fee should this become necessary.
All entertainment must be approved by The Plantation House Restaurant prior to the event, and all entertainment providers must have a minimum of $1 million in liability insurance on file at The Plantation House Restaurant in order to be a working vendor for any event. For "non-exclusive" events, live entertainment is permitted on the Lawn areas, provided it blends with the restaurant atmosphere. Entertainment is permitted in the dining room only if the event is a complete "buy-out" of the restaurant.
The Plantation House Restaurant requires that all events must end by 10:00 p.m. in the Main Dining Room and the Lawn areas. Requests for additional time must be made prior to your event. Maui County laws mandate that all entertainment must end by 10:00 p.m. in the Main Dining Room and Lawn areas. Grille Room events must end by midnight.
A guarantee of Guest attendance is due 72 hours in advance of the scheduled event. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No-shows on a guaranteed count are charged full price of the set menu.
Advance Deposit and Payment
An advance deposit is required to confirm reservations for any of our sites. Once we have received your initial deposit we will confirm the date for your event. An additional payment equal to 50% of the expected event total cost is required and must be received no less than 30 days prior to the event. Final payment is due at the end of your function.
Exclusive Private Events (buy-out of the entire restaurant) and Lawn Functions
The Plantation House Restaurant is available for completely private buyout events. Closing the restaurant and bar to the public and setting up Lawn functions in the evening does involve a minimum surcharge and set-up fees. Due to golf course restrictions, no exclusives are available during the day. Buy-outs and Lawn functions must end at 10:00 p.m.
All guidelines are subject to change.